The ideal accounting tool for government contractors

To keep up with the rigorous demands of government contract reporting and invoicing requirements, you need a complete cost accounting software package. SYMPAQ SQL is a fully integrated job order accounting system that includes General Ledger, Job Cost, Accounts Payable, Accounts Receivable, Billing modules and more.

Compliant with Defense Contract Audit Agency guidelines

SYMPAQ SQL meets all of the cost accounting guidelines specified on Standard Form 1408 (Accounting System Preaward Evaluation Checklist).

User-friendly interface

For service-based government contractors, time is literally money. Our software allows users to easily enter, access, and analyze cost accounting data.

Function-based modules

Each module encompasses a distinct area of accounting, and we’ve made it efficient for users to complete the task at hand.

Scalable

With SYMPAQ SQL, you won’t have to change your software as your business grows. From fewer than ten employees and up, government contract service providers can benefit from SYMPAQ SQL’s extensive feature set that allows government contractors to grow with each new award.

Competitively priced

You need to have the right cost accounting software in place before you land that coveted federal contract. Our reasonable pricing structure makes it possible to invest in your future.

Extendable

SYMPAQ SQL’s database enables seamless interaction with a variety of other software applications.

Flexible Data structures

SYMPAQ SQL’s project cost accounting structures offer a variety of methods for defining contracts, task orders, CLINs and funding. There’s no need for customization to define atypical projects.

Built on a relational database

We built SYMPAQ SQL on a relational database platform to maximize the speed and accessibility of cost accounting data. SQL database engines yield reliable high-speed performance.

Download the SYMPAQ SQL Brochure

SYMPAQ is one of a few commercially available job cost accounting systems that provides true compliance with government contract accounting requirements and meets the stringent auditing guidelines set forth by the Defense Contract Audit Agency (DCAA). SYMPAQ is highly scalable, advanced software that enables unmatched flexibility for project accounting and reporting of activities.

SYMPAQ SQL is compatible with the latest in database technology. SYMPAQ SQL’s design helps government contractors keep track of their projects while satisfying contractual reporting requirements. Our modules simplify detailed cost accounting chores; including labor distribution, indirect rate calculations, allocations, and invoicing.

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MODULES: BUILT FOR YOUR BUSINESS

Each SYMPAQ SQL module includes an array of closely integrated cost accounting functions and plays a unique role in seamlessly updating other modules with dependent data for comprehensive project reporting.

SYMPAQ SQL’s modular design helps government contractors keep track of all their projects while satisfying contractual reporting requirements. All modules reflect the reality of project cost accounting: time entry, indirect rate calculations, indirect cost allocations, labor distribution and much, much more.

SYMPAQ SQL OFFERS THE FOLLOWING CORE AND ADD-ON CONFIGURATION OPTIONS

General Ledger

The General Ledger is at the heart of the system. Other subsidiary modules post transactions to the General Ledger, which are then permanently saved for auditing, analysis, and reporting. Highlights include:

• Unlimited Open Accounting Periods
• No ‘hard’ close required
• User Definable Account Structure-Segments
• Calculation of indirect rates (commercial and government methods)
• Import budgets and journals

Accounts Payable

The Accounts Payable module enables the efficient processing of vendor invoices and vouchers. Highlights include:

• Unlimited account distributions per invoice
• Single vendor for 1099 labor and non-labor line items
• Point in time “As Of” aging of invoices
• Direct deposit with option to e-mail remittance stubs to vendors
• Pre-defined default percentage account distribution of invoices

Accounts Receivable

The Accounts Receivable module tracks your client related invoices and cash receipts. Highlights include:

• Point in time “As Of” receivables balance aging
• Cancel (void) invoices automatically
• Apply finance charges to delinquent accounts
• Invoice by catalog line item

Job Cost

The Job Cost module provides a number of mission-critical reports, as well as various project cost status and management functions. Highlights include:

• User Defined Project Structure
• Unlimited projects and related tasks
• Multiple contract types per project
• Separate burdens and fees by cost element type
• Unlimited project cost elements, contract line items, change orders, and funding modifications
• Contract Briefs
• Monthly, Year-to-Date and Inception-to-Date costs
• Apply multi-tier indirect rate burdens to direct costs
• Apply budgets by cost element, indirect tier and fee
• Service Contract Act Health and Welfare support

Labor & Leave

The Labor & Leave module covers every aspect of time and attendance, not only for employees but also for third-party labor (consultants). Highlights include:

• Define employees, wage data, labor categories, and human resource data
• EEO and VETS reporting
• Automatically distribute labor for job costing and payroll
• Calculate accrual and usage of employee leave benefits

Billing & Revenue

The Billing & Revenue module applies both transactional and scheduled contracts to the billing phase of your projects. Highlights include:

• Projects, tasks and cost element amounts are selected for transaction-based billings
• Print Public Vouchers – SF1034/SF1035 and other billing formats
• Generate scheduled fixed price billings
• Issue Retroactive Rate Adjustment invoices for provisional billing rate changes

Cash Management

The Cash Management module registers all your manual cash transactions, ensuring a dependable daily cash balance. Highlights include:

• Enter miscellaneous receipts
• Enter manual disbursements
• Void receipts and checks
• Reconcile your bank accounts
• Import of cash transactions from spreadsheets

Purchase Order

The Purchase Order module allows you to define the entire procurement process, from entry of the order through delivery of items and payment to the vendor. Highlights include:

• Enter, review, and print purchase orders
• Relieve purchase order commitments using vouchers for goods and services received
• Report on open commitments both by purchase order and by project
• Import Purchase Requisitions

Payroll

The Payroll module is designed for companies who process their payroll in-house, and enables the payment of your employees using a variety of payment methods at user definable frequencies. Highlights include:

• Automatically generate payroll records from time and attendance data
• Calculate gross-to-net pay
• Issue payments by direct deposit or by check
• Federal and State Tax Tables are provided

Electronic Time Card Import

The ETC interface provides one-step import and validation of timekeeping data. Extensive and efficient business rules prevent the import of invalid data from external timekeeping systems. Once data is imported into SYMPAQ SQL, it is integrated into the Labor & Leave module and processed as native time card data.

ADP Payroll Interface

The ADP payroll interface creates an export file ready for use by your ADP payroll software. All employee and earnings category codes are matched, or mapped, between ADP and SYMPAQ SQL to ensure accurate and complete payroll reporting.

Expense Import

Import expense records directly into the SYMPAQ SQL Accounts Payable module. This utility eliminates the need to manually re-enter employee reimbursements and allows companies to import validated expense records into the cost accounting system quickly and efficiently.

Data Link

Seamlessly export raw data to XML or Excel format in order to build your own queries and reports. This utility gives users without prior SQL experience the ability to select and export data from SYMPAQ SQL’s database, largely eliminating the need for custom queries or reports.

FREQUENTLY ASKED QUESTIONS

How long does it take to implement SYMPAQ SQL?

The time it takes to implement SYMPAQ accounting software, or any other accounting software, depends on the feature set the organization intends to utilize, the size of your internal accounting staff and the amount of involvement they will have, staff skill level, and daily workload, among many other factors.

Some organizations may run parallel accounting systems during the implementation period. SYMPAQ aims to avoid this via the direct changeover method, which saves time and money during implementation.

Which systems does SYMPAQ integrate with?

SYMPAQ integrates with ADP and Paychex for Payroll, Greatland’s Yearli for electronic tax form filing, Concur for expense reporting, SAP Crystal Reports for ad-hoc custom report creation and a variety of third-party time and attendance systems.

Is SYMPAQ right for my industry?

SYMPAQ cost accounting and timekeeping software is best suited for government contractors who are seeking DCAA compliance and extensions to scale with their business.

Our software works best for organizations that provide labor-intensive services under a flexibly-priced contract award including but not limited to cost reimbursable, cost plus fee and time and materials. Industries served include engineering services, management consulting, research and development and light manufacturing.

RAPID DEPLOYMENT, RELIABLE RESULTS

• Get an Inside look at the advanced technology behind the SYMPAQ SQL

• Instructions / training to equip you & your team with the knowledge & skills to use our system

• Knowledge of how well our platform can work for your company

WHAT THEY SAY ABOUT OUR WORK

“I am very happy with Aldebaron; their product — and especially their people. They have always been there when we needed assistance, support, guidance and reassurance. They don’t have to go as far as they go for us, but they have always been very supportive. I appreciate their support and am pleased to tell others about it whenever I get a chance.”

Thomas Reeves
Executive Vice President, ALCOSYS, Inc.
“I wanted to take a moment to tell you how much I have enjoyed working with you and how much I appreciate you, your team and your product. Thanks for the great service!”

Diana Gault
Business Administrator, Micro-RDC
“I think SYMPAQ is a well-built, robust cost accounting tool that’s very well suited for small to medium businesses. The product is highly expandable and customizable and I find it exceptionally straightforward to use. Most of all, the service and support from Aldebaron is exceptional — really outstanding.”

Aaron Anderson
Chief Financial Officer, Brandes Associates
“By the way, eTx is looking great. I love how it works with SYMPAQ and that I can enter data into SYMPAQ and it synchs with eTx. The reporting features are GREAT! You guys did good!”

Margaret Yee
Chief Financial Officer, DigiFlight, Inc.

SYMPAQ SQL